Handouts and Visuals

If your presentation can be done without providing handouts, please do so. You may make and bring copies of your handout(s) with you at your expense. An estimated head count for your session will NOT be available in advance. But if you truly need a handout to supplement your session, here is what the Program Committee recommends:

The handouts and visual aids that you create for your presentation define your presentation more than any other aspect. These documents can make or break your presentation and can provide a place for your listeners to take notes as you speak.

Handouts = Visuals

The most common complaint in evaluations at some conferences has been that a presenter’s handouts were not the same as the PowerPoint or other visuals. Sometimes there are good reasons why you want your handouts to be different than your projected visuals. But, unless you have a powerful reason for it, make your handouts identical with the PowerPoint. Don’t include slides in your PowerPoint that are not in the handouts. Don’t make people switch from one handout to another in order to follow your presentation. If you plan to do an online demo as part of your presentation, include some slides from the application in your handouts, even if they are not part of the PowerPoint presentation. Make it easy for the attendees; they will appreciate it.

What Makes a Handout Readable?

Words that are large enough to read! Try this: print your handout before you finalize it. If YOU can read the content, then it should be okay. If you cannot read something, like a table or screen shot, find another way to present it in your handout. Generally speaking, two PowerPoint slides per page will be readable by most people. Use the Handouts printing option in PowerPoint. That will provide space for people to write notes on the handout.

Should I Use PowerPoint?

There are a number of choices for preparing visual presentations. The most popular and well-known is Microsoft PowerPoint. Because it is part of the Microsoft Office suite, it is available to most people. If you choose to use any other program, check with your track coordinator to make sure it will be available on the computers at ELUNA. The Program Committee encourages utilizing PowerPoint or equivalent that does not rely on a steady internet connection in the event of connectivity issues during the conference.

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