Website Central Washington University Libraries
Washington University is recruiting a Secretary Senior to join our Library Services team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We’re offering a salary, depending on experience, from $36,072 – $47,688 annually (effective 7/1/2023) plus the awesome CWU benefits.
Job Duties
Secretarial Support:
– Execute complex, multi-level administrative tasks during constant interruptions that require personal interactions without losing focus or momentum.
– Perform complex secretarial duties; evaluate budget status; develop, modify and/or maintain database management, office recordkeeping, or filing system(s); resolve problems.
– Meet deadlines and due dates for various events, workshops, and programs.
– Maintain dean’s, associate dean’s, and department chair’s calendars and appointments; schedule and coordinate meetings.
– Greet and assist visitors to the Dean’s Suite office area; answer telephone, and email inquiries; receive and refer customers including university personnel, students, and/or the public to the appropriate office/personnel.
– Respond to inquiries regarding departmental/university procedures and services, identify issues, provide options, fulfill services, and exercise knowledge of procedures to assist others.
– Prepare correspondence, meeting notices and agendas, reports, etc.; proofread material; take notes; maintain all minutes and agendas for meetings.
– Process departmental transactions; apply departmental/university policies and procedures as they relate to areas such as travel, purchase requisitions, surplus, keys, records retention, etc.
– Make travel arrangements, including processing travel forms.
– Act as a resource person for departmental personnel; participate on committees and/or meetings.
– Create and format various documents using Word, Excel, Publisher, PowerPoint, Teams, and other database software. Research, collect data, organize, and prepare a variety of reports.
– Coordinate library supply ordering; research products for cost, durability, availability, departmental need, and state guidelines (if applicable).
– Work with CWU Facilities on maintenance and custodial issues as they arise.
– Provide secretarial support to the Library Advisory Council: scheduling meetings, creating agendas and supporting materials, scheduling, and taking minutes.
– Work with graduate student advisor to maintain graduate student hours and documentation.
– Reserve rooms in Brooks Library for events/meetings with various constituents on campus.
– Track faculty leave and report balances.
– Coordinate reservations of research rooms, including assignment, maintenance, key checkout, and deep cleaning of rooms when occupants vacate.
Library Grant & Program Support:
– Provide secretarial support for library grants.
– Monitor, reconcile and maintain grant budget info.
– Provide secretarial support to library programs, including: room scheduling, purchasing, and proofing materials.
– Coordinate room usage throughout the library building.
Library Search Support:
– Secretarial support of library personnel searches, including: correspond with candidates regarding status of applications; post position announcements; arrange interview schedules, itinerary, and accommodations for on-campus interviews; advise and assist candidates with travel arrangements; process reimbursement for candidates’ interview expenses; coordinate orientation to new faculty and staff; work with new faculty and staff to complete necessary hiring documentation.
– Act as a new employee ambassador for CWU Libraries.
– Perform other duties as assigned.
Pay, Benefits, & Work Schedule
Salary: $3,006 /month with periodic increases up to $3,974 /month (effective 7/1/2023)
Schedule/Appointment: Monday – Friday, 8:00am-5:00pm (1 hour lunch)
Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.
Benefits: CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: www.cwu.edu/hr/benefits-perks-discounts.
An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: https://ofm.wa.gov/state-human-resources/public-service-loan-forgiveness-program.
How To Apply
To apply for this position, you must complete the on-line application and attach:
A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
Resume including work history, education, training; and
Contact information for three professional references.
Screening Begins: July 10, 2023
**Priority will be given to applications received by the screening date. Incomplete applications may not be considered.
Contact Information
Name: Kim Hansen
Title: Administrative Specialist
Email: [email protected]
Phone: (509) 963-1901
Website: www.lib/cwu.edu
Please contact Human Resources at [email protected] or 509-963-1202 if you require technical assistance with the on-line application process.
To apply for this job please visit cwuhrprdcg.peoplesoft.cwu.edu.