HotelsELUNA 2016 AgendaDevelopers Day Agenda

Thank You!

Thank you for attending ELUNA 2016!  You made the meeting a success!   Presentations are now available in the ELUNA Document Repository (

If you attended the meeting but are not an ELUNA/IGeLU Member, we sent temporary access credentials to the Document Repository on June 9, 2016.  If you did not receive this message, please contact the ELUNA Steering Committee.

General Information

The ELUNA 2016 Annual Meeting will be held at the Cox Convention Center in Oklahoma City, Oklahoma on Tuesday, May 3 – Friday, May 6, 2016.

The University of Central Oklahoma, Oklahoma State University, and University of Oklahoma are the local hosts for the meeting.  The Ex Libris Technical Seminar will again be held before the ELUNA Annual Meeting on Monday, May 2 – Tuesday, May 3, 2016.

This year’s ELUNA 2016 Annual Meeting will feature the inaugural ELUNA Developers Day, which will be on May 3rd, 2016 in Oklahoma City. The agenda and schedule listing for Developers Day is now available. We have a limited number of spots for this program; register now!  You must be an ELUNA member and select an Admission Type that includes Developers Day when registering or a spot will not be held for you at the event.

NEW ProQuest Workflow Solutions:

The ELUNA Steering Committee is excited to welcome all ProQuest Workflow Solutions customers as new members!   We have decided to add 2 tracks to the upcoming meeting – one for Summon and one for Intota and other ProQuest solutions, such as 360 Link.  Learn more about these tracks in the agenda and schedule for more information.

Presenters at both Developers Day and the ELUNA Meeting receive a $100 discount on ELUNA 2016 registration!

Schedule Overview

Please note, this schedule is in draft and start and end times may shift.  Please see the draft agenda and schedule for more information.

Tuesday, May 3, 2016

ELUNA Developers Day* – 8:00 am – 5:00 pm

Conference Registration – 1:00 pm – 6:00 pm

Reception – 6:00 PM – 10:00 pm

Wednesday, May 4, 2016

Conference sessions – 9:00 am – 6:00 pm

Thursday, May 5, 2016

Conference sessions – 9:00 am – 6:00 pm

Networking Dinner* – 7:00 pm – 10:00 pm

Friday, May 6, 2016

Conference sessions – 9:00 am – 4:00 pm

Saturday, May 7, 2016

Product Working Group Chair Meeting – 9:00 am – 12:00 pm

Steering Committee Meeting – 9:00 am – 3:00 pm

*Optional Events

Hotel & Local Information

For hotel booking and more about Oklahoma City, be sure to check out the Local Information page!

Conference Checklist

August 2015 – Final details for hotel and conferences costs are now finalized. Put in your request to attend the conference!
October- December 30, 2015 – Put in your presentation proposal!
January 2016 – Reserve your room at a conference hotel!
February 2016 – Acknowledge and accept speaker agreement!
March 2016 – Register for ELUNA 2016 and/or Ex Libris Technical Seminar!
March 2016 – Make travel arrangements! Note, conference sessions are scheduled through 3:45 pm on Friday, May 6th.; if you are a speaker please do not make travel arrangements that conflict with conference times. Reminder, Product Working Group leaders and SC have Saturday meetings.
May 2016 – Attend the Conference!

Making the Case to Attend ELUNA 2016

If you need to convince your managers that ELUNA is a good investment both for you and your institution, please consider the following:

  • ELUNA Conference registration is a bargain compared to many other conferences. Discounts are offered for early registration – through April 1, 2016 and for presenting. Consider submitting a proposal for a presentation and receive a $100.00 speaker discount.
  • The meeting is focused on Ex Libris products and related current professional issues.  Total attendance is usually around 600, and other than the general auditorium sessions, most meetings have an audience of less than 50 people which allows a lot of opportunities to ask questions and interact with presenters, Ex Libris staff, and other session attendees.
  • It’s not a huge spread-out meeting where you could spend much of the day getting between meetings. Much of it is held in one building. Breakfasts and lunches are included in your registration as well.
  • The training and information gained from the conference is a great investment for your institution. The information you bring back will result in practical skills that can be shared with all staff at your institution.
  • Networking with other users in the ELUNA community is a great way to gain fresh ideas and learn about the cutting edge uses that others have developed for their Ex Libris products. The ELUNA user community has a long history of helping each other and you’ll gather some great contacts.
  • As a conference attendee, you will have access  after the conference to all conference presentation materials in the ELUNA Documents Repository. You might consider offering a short presentation for your colleagues after the conference, using your notes and the Doc Repository materials, to further share the knowledge that you gained.

Conference Registration

Conference Registration will open in March 2016.   Online registration closes on April, 22, 2016.

Conference Registration Rates

Through 4/1/2016 After 4/2/2016
Full Conference Registration
ELUNA/IGeLU Member $400.00 $475.00
ELUNA/IGeLU Member and ELUNA 2016 Speaker $300.00 $475.00
Non-Member $550.00 $625.00
Non-Member and ELUNA 2016 Speaker $450.00 $625.00

ELUNA and Ex Libris Tech Seminar Combination Registration
ELUNA/IGeLU Member $990.00 NA

One-Day Conference Registration
ELUNA/IGeLU Member $250.00 $300.00
Non-Member $350.00 $400.00

Optional Event
Thursday Night Networking Dinner $25.00 $35.00 (onsite)

Guest Tickets (onsite sale only)
Tuesday Night Reception NA $50.00
Thursday Night Networking Dinner NA $40.00

Cancellation/Refund Policy

A cancellation fee of $75 will be charged for any cancellations made through Friday, April 22, 2016. No refunds will be given for any cancellations made on or after Saturday, April 23, 2016.

ELUNA 2016 Annual Meeting Planners

Conference Program Planning Committee

Kristine Hammerstrand, CARLI, Conference Program Planning Committee Chair
Sherrie Kristin, Purdue University Calumet, ELUNA Steering Committee liaison
Jane Aitkens, McGill University, Aleph Track
Camelia Anghel, New York University, Aleph Track
Jeannie Castro, University of Houston, SFX Track
Debbie Clark, University of Southern Indiana, Moderator Coordinator
Edward Corrado, University of Alabama, Digitool/Rosetta Tracks
F. Tracy Farmer, Arkansas State University, General/Strategy Track
Laura Morse, Harvard University, Verde/UStat Track
Miriam Nauenburg, University of West Georgia, Voyager Track
Dale Poulter, Vanderbilt University, SFX Track
Lisa O’Hara, University of Manitoba, Alma Track
Erin Rushton, Binghamton University, Primo Track
Rose Scruggs, University of Southern Indiana, Moderator Coordinator
Jeannette Thompson, Tulane University, Voyager Track

Conference Planning Committee

Shay Beezley, University of Central Oklahoma, Local Arrangements, Co-Chair
Kirsten Davis, University of Central Oklahoma, Local Arrangements, Co-Chair
John Greer, University of Montana, ELUNA Steering Committee, Past-Chair
Kristine Hammerstrand, CARLI, Conference Program Planning Committee, Chair
Josh Heriot, Heriot Creative Studio, Program Designer
Emrys Moreau, Oklahoma State University, Local Arrangements, Signage & Graphic Design
Laura Morse, Harvard University, ELUNA Steering Committee, Conference Logistics Liaison
Habib Tabatabai, University of Central Oklahoma, ELUNA Steering Committee, Chair

Flagship Sponsor

Ex Libris, a ProQuest Company

Gold Sponsors

GOBI Library Solutions Logo


Silver Sponsors

Backstage Library Works



Local Hosts

University of Central Oklahoma Chambers Library

           Oklahoma State University
University of Oklahoma University Libraries