Digital Library Administrator

Website Levy Library at the Icahn School of Medicine at Mount Sinai


Reporting to the Associate Dean of Libraries & Information Sciences, this position collaborates across all Scholarly & Research Technologies units to ensure continuous access to library resources that meet the education, research and clinical care needs of the Mount Sinai community. The Digital Library Administrator is primarily responsible for administering, enabling access to, and evaluating resources through our library discovery and reporting systems including Ex Libris’ Alma/Primo and LibApps.

NOTE: This position offers the flexibility of remote / virtual work for US-based candidates only. 


Integrated Library Systems, Discovery Management, & Library Support Platforms 

  • Serves as system administrator and technical lead for ExLibris Alma/Primo VE Integrated Library System and Springshare (including LibAnswers, LibGuides, LibCal, LibInsight, LibWizard, and others); leverages systems staff expertise in Scholarly & Research Technologies.
  • Administers Alma/Primo Analytics and provides data to stakeholders.
  • Uses Basic coding, API, and OAI knowledge to maximize system effectiveness and enable system integration.
  • Monitors and supports system integrations and import/export jobs, runs systems jobs to support library workflows and operations; as technical liaison to service/resource providers tests and deploys upgrades, modifies configurations and overall system health; remediates or refers issues as appropriate.
    Writes status and problem reports, procedures, documentation of system processes and FAQs and Knowledge Base articles.

E-Resource & Metadata Management 

  • Serves as authority and secondary point of contact for technical and systems-related user access issues; participates in training first level staff on troubleshooting and referral strategies, liaises between library and vendors to ensure successful resolution.
  • Maintains electronic resources such as subscription collections and OpenURL management.  Ensures frontlist titles promised and paid for are delivered and discoverable.
  • Serves as an authority for collecting all electronic resource metrics (e.g. COUNTER statistics using SUSHI protocols when available, and citation data).
  • Applies MARC and other metadata schemas, structured data, markup languages, and content standards to enhance electronic resource discovery, and for original and copy cataloging of records using MARC, RDA, AACR2, LCSH, and MeSH.
  • Manages metadata integrity in Alma including record management, cataloging workflows, normalization rules, and integration or discovery import profiles.

Library Digital Strategies 

  • Leads investigation and implementation of technologies and strategies to maximize interoperability and discovery of Library resources, including gathering use cases and system requirements and reviewing license terms of products under consideration.
  • Contributes to planning, executing and evaluation of Digital Library and Archives integrations and User Experience projects.
  • Serves as the library’s primary technical contact for authentication (OpenAthens) and cybersecurity, working closely with Digital & Technology Partners.

Unit-Wide Engagement and Professional Development 

  • Advances diversity, equity, inclusion, and accessibility for all Health System library users.
  • Develops and maintains awareness of trends and best practices in collection management, library systems, discovery, and electronic resource management., and emerging standards, tools, and developments such as BIBFRAME and Linked Open Data.
  • Engages in lifelong learning/continuing education and professional association activities.
  • Provides Ask a Librarian service coverage (chat, email, Zoom phone) as an occasional back-up.
  • Chairs Digital User Experience work group or other library committees or task forces.


Education Requirements:

  • Master’s degree earned from an ALA-accredited Library/Information Science program or internationally-recognized equivalent.

Experience Requirements:

  • Experience with administration and management of Integrated Library Systems (ILS);  Proficiency with Ex Libris Alma | Primo functionality, management and administration strongly preferred.
  • Applied knowledge of metadata & cataloging standards and e-resources management.
  • Experience supporting and working in web-based content management, preferably LibGuides, and HTML/CSS editing skills to use system customization options.
  • Strong customer service orientation and experience providing timely and effective  technical support and troubleshooting of access-related issues.
  • Proficient written and spoken communication skills.
    Ability to work independently and collaboratively, using excellent interpersonal and organizational skills.


  • Position Location: Levy Library at the Icahn School of Medicine at Mount Sinai – New York, NY. This position offers the flexibility of remote / virtual work for US-based candidates only.
  • Salary Range: The salary range for the role is $79,720 – $119,580 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits
  • Deadline: Applications received by Monday April 29, 2024 at 11:59 EST will receive first consideration.
  • To Apply: Qualified applicants who wish to be considered for this position should submit the following information requested: a cover letter, a complete resume, and a list of three professional references (names and contact information only) via the Mount Sinai Careers Portal.


The mission of the Gustave L. and Janet W. Levy Library is to support the educational, research and patient care activities of the faculty, students and staff of the Mount Sinai Health System. The Library implements its mission by providing access to biomedical information resources in paper, digital and electronic formats, and by serving as a resource on communications, Web and computing issues for the Icahn School of Medicine at Mount Sinai.

Tagged as: Alma, Primo

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