Manager of Serials Cataloging

  • Full Time
  • Cambridge, MA
  • Applications have closed

Website Harvard University

Manage a team focused on cataloging continuing resources

Under the supervision of the Head of Metadata Creation (MC) and as a member of the MC Managers team with a dotted line relationship to the Head of E-Resources and Serials, the Manager of Serials Cataloging facilitates timely access to Harvard Library collections by ensuring the creation and maintenance of discovery metadata for library content in multiple languages and formats, with a focus on serials.

The Manager of Serials Cataloging will lead and manage a unit of professional catalogers, metadata specialists and support staff engaged in creating metadata for materials primarily in the serials format, both print and electronic, and in all languages.  This position works collaboratively with managers throughout ITS to develop department-wide strategic and operational plans, policies, and best practices in the Harvard Library. This position takes the lead in formulating and disseminating Harvard Library policies and procedures related to serials cataloging. The incumbent will also support and direct all CONSER activities at Harvard, including serving as Harvard’s CONSER representative and actively participating in CONSER initiatives. The incumbent engages staff in adopting innovative metadata practices and helps guide ITS’s strategy to reframe and expand existing skills and extend staffing flexibility to meet the long-term discovery needs of Harvard Library collections.

Information and Technical Services (ITS) actively supports the teaching and research mission of the Harvard Library by managing monograph, serial and e-resource acquisitions, metadata creation, and metadata management for the Harvard Library.
Management and Supervision  

  • Manages the Serials Cataloging unit within the Metadata Creation Section:
  • Hires, trains, and supervises staff, establishes goals and benchmarks, and manages performance
  • Monitors and improves workflow; monitors productivity and quality standards for the unit
  • Fosters open communication within the unit, documents decisions and discussions as appropriate, and shares information on behalf of the larger organization to foster staff engagement
  • Acts as a backup to the other managers as a member of a strong, collaborative management team
  • Oversees development and implementation of training for metadata staff, encouraging innovation and experimentation with new tools and approaches
  • Creates an environment that supports staff professional development, encourages staff growth and advocates for resources as needed to position the unit for success
  • Models professional behavior in the workplace at all times through verbal and non-verbal communication; relates to others in a respectful and collegial manner

Operations and Service Delivery  

  • Establishes effective, timely and standardized work processes, policies and best practices in coordination with ITS senior leadership, ITS management peers, and library colleagues, and other appropriate staff in order to provide high-quality and responsive service to library users.
  • Optimizes workflow to reduce processing time, backlogs and manual/local data entry whenever possible.
  • Develops, directs, and otherwise contributes to special initiatives, including pilot and research projects.
  • Participates in analysis of vendor service offerings; makes proposals as appropriate for experimentation and adoption.
  • Performs and reviews original CONSER cataloging.
  • Provides CONSER training and feedback.  Contributes to national programs, such as NACO and BIBCO, as appropriate.
  • Resolves problems of incorrect, incomplete, or conflicting bibliographic, holdings, and item data.
  • Manages database cleanup regarding metadata for serial materials.
  • Stays informed of technical services trends, changing practices, new cataloging software applications, and local technology changes.
  • Manages the backlog of serial materials, including implementing strategies to reduce the backlog.
    Critically assesses metadata in light of diversity, equity and inclusion, and makes changes as appropriate.
  • May serve as a liaison for the department with libraries or departments to ensure clear shared priorities; collaborates with library colleagues to develop sustainable services within achievable service expectations.

Strategic Planning and Leadership  

  • Identifies, explores, and implements standards and technologies supporting the discovery of Harvard Library collections.
  • Represents the Harvard Library in committees and associations beyond Harvard, especially CONSER, to offer leadership and contributions and ensure cooperative cataloging.
  • Participates in departmental and unit-level strategic planning in consultation with other ITS managers and staff.
  • Serves as the principal source of information on established technical/professional and administrative policies and procedures, especially CONSER policies; as well as the principal resource for all issues related to metadata for serials.

Basic Qualifications

  • MLS from ALA accredited school or equivalent education and/or professional work experience.
  • Current knowledge of trends and developments in the field as well as familiarity and consistent use of metadata principles, standards and tools, particularly CONSER documentation, RDA, and LCSH, as well as MARC and non-MARC metadata schemas, best practices, and their application (e.g., DACS, VRA, Dublin Core, EAD, geospatial metadata, METS, MODS, OAI).
  • A minimum of four years of experience in an academic library or other cultural heritage organization setting creating CONSER and NACO records.
  • A minimum of three years of experience in staff supervision and performance management.
  • Demonstrated facility with technology, including experience with library metadata applications, such as the CONSER Standard Record and the PCC Provider-Neutral Guidelines
  • Working knowledge of at least one, preferably two languages other than English.

Additional Qualifications and Skills

  • Demonstrated commitment to equity, diversity, inclusion, belonging, and antiracism.
  • Must have excellent organizational, interpersonal, strong problem-solving and analytical skills, customer service orientation, initiative, and flexibility to adapt to changing daily and strategic priorities.
  • Ability to use technology in creative ways to solve problems or facilitate workflow.
  • Demonstrated success in training and staff development; with experience in a combined union and non-union staffing environment strongly desirable.
  • Advanced written communication and teaching skills.
  • Demonstrated ability to establish priorities, achieve goals and complete projects.
  • Experience with analyzing and creating procedures such as service standards, policies, procedures and workflows.
  • Experience in training and reviewing CONSER and NACO participants.
  • Ability to manage competing priorities with a positive, constructive, flexible, and cooperative manner.
  • Ability to work effectively under pressure
  • Ability to work productively and cooperatively in a team environment
  • Commitment to be part of a continuous learning environment, updating skills as required to perform job duties.

Physical Requirements

  • Keyboarding for at least 6 hours a day may be required.
    Employee must be able handle books and other library material, including moving and shifting these materials between workstations, shelves, book trucks and boxes
    Working Conditions
  • The work associated with this position is performed in a library/office setting.
  • The position will be based on our campus in Cambridge, MA., however there is the opportunity for a flexible or hybrid work model compliant with Harvard University remote work policies.

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